1. Definitions and Interpretation
1.1 The following words and expressions have the following meanings unless inconsistent with the context:
Kevin Parker who can be contacted by post at RFA-Tech Limited Trent Valley Trading Estate, Eastern Ave, Lichfield WS13 6RN or by email at firstname.lastname@example.org;
a small amount of data sent from the server, which is then stored on your computerâ€™s hard disc drive;
Data Protection Act 1998 as amended from time to time;
"data processors" "personal dataâ" "process" or "processing" "sensitive personal data"
as defined in the DPA;
"we", "us" or "our"
RFA-Tech Limited, a company registered in England and Wales with company number 01344934 whose registered office is at Building 58, Castle Works, East Moors Road, Cardiff, CF24 5NN and who may be contacted on email@example.com; and
an individual, company, or firm accessing our Site.
1.2 References to any statute or statutory provision include, unless the context otherwise requires, a reference to the statute or statutory provision as modified or re-enacted and in force from time to time, and any subordinate legislation made from time to time under the relevant statute or statutory provision.
1.3 References to "persons" include natural persons, firms, partnerships, companies, corporations, associations and organisations, (in each case whether or not having separate legal personality).
1.4 Use of any gender includes the other genders.
1.5 Words in the singular include the plural and words in the plural include the singular.
1.6 Any reference to "writing" or any cognate expression includes communications by post and email but not facsimile or text messages.
1.7 The headings to Conditions do not affect the interpretation of these Conditions.
1.8 Any phrase introduced by the term "include", "including", "in particular" or any similar expression will be construed as illustrative and will not limit the sense of the words preceding that term.
2.2 Our primary reason for collecting your personal data is to address enquiries and process orders which you may make on our Site from time to time and provide you with the most efficient service possible. We do not anticipate collecting or processing sensitive personal data about you.
2.4 Our Site may contain links to other websites. Please note that we are not responsible for the privacy practices of such other websites and advise you to read the privacy statements of each website you visit which collects personal data.
3. Our policy for processing your personal data
3.1 What personal data do we process and where do we get it from?
3.1.1 When you contact us via the "Contact Us" link on our Site or contact us by telephone or email us we will collect personal data from you.
3.1.2 Personal data may also be obtained automatically by your internet browser.
3.1.3 If you place an order with us and when you subsequently submit payment for that order we will collect personal data from you.
3.1.4 If you request a quotation from us, we may collect personal data from you.
3.1.5 The types of personal data which we may collect from you could include, for example, your name, email address, postal address, telephone number and other information collected through the "Contact Us" link on our Site.
4. What do we do with your personal data?
4.1 We will process your personal data so that:
4.1.1 we can process your orders subject to the terms and conditions of our Site;
4.1.2 we can create a quotation for you;
4.1.3 we can fulfil our obligations to you under any contract subject to the terms and conditions of our Site;
4.1.4 we can deal with the general queries you raise from time to time through the "Contact Us" link on our Site, by post or by email;
4.1.5 we can process any payment made by you.
4.2 Other purposes for which we may process your personal data are:
4.2.1 the general administration of your records by us;
4.2.2 the general maintenance of our database and records by us;
4.2.3 for security purposes to protect your personal data held and/or processed by us;
4.2.4 to maintain records of payments by you;
4.2.5 for our general marketing purposes unless you have notified us to the contrary.
5. Who else gets to see your personal data?
5.1 Our data processors.
5.2 Other companies which are part of the group of companies which we may be part of from time to time.
5.3 Third party agents who manage and/or process any payments received from you in relation to orders placed on our Site, or any other business partner, supplier or subcontractor for the performance of any contract we may enter into with you.
5.4 Other third parties such as analytical or search engine providers in order to better optimize or improve our Site.
5.5 We may also need to disclose your personal information in the event that:
(a) We sell or buy any business or assets, in which case we may need to disclose your personal data to a prospective buyer or seller;
(b) We are acquired by a third party, in which case personal data we hold will be transferred to the third party acquiring our other assets; or
(c) We have a duty to disclose your personal data to comply with a legal obligation, enforce a contract we have with you, or need to disclose personal data to protect our rights, property or safety and those of our visitors, customers or others.
6. Your Rights
6.1 You have the right to object to your personal data being used for 'direct marketing' and/or 'host mailing' purposes (see Condition 4.2.5 above). You can change your options in relation to the information you wish to receive at any time by contacting our Compliance Officer in writing by post or email.
6.3 You have the right under the DPA to request from us information as to what personal data we are processing about you. Such requests should be made in writing by post or email to the Compliance Officer and should be accompanied by a Â£10.00 fee. We will provide you with the relevant information within 40 days of receipt of the request and the fee in cleared funds.
6.4 You have the right to request corrections be made to the personal data held by us about you by contacting our Compliance Officer in writing by post or email.
6.5 You have other rights under the DPA in relation to our processing of your personal data.
7. Maintenance of your personal data
7.1 We are committed to the security of your personal data. All of our employees and sub-contractors with access to your personal data and/or who are associated with the processing of that data are contractually obliged to respect the confidentiality of your personal data.
7.2 We have implemented technology measures and security policies to protect the personal data that we have in our control from unauthorised access, improper use, alteration, unlawful or accidental destruction or accidental loss.
7.3 You are responsible for keeping the password we have provided you with confidential. We ask you not to share this password with anyone, and we will not be liable for any breach of your personal data resulting from you having shared your password.
9. Contact information
9.1 If you have any queries about our processing or use of your personal data you should write, in the first instance to our Compliance Officer.
9.2 If you want to learn more about your rights regarding your personal data, you should contact the Information Commissioner's office information line on: (0044) 01625 545745 or visit their website at www.ico.gov.uk.
10. Governing Law and Jurisdiction
10.1 This legal notice and any dispute or claim arising out of or in connection with it or its subject matter will be governed by and construed in accordance with the laws of England and Wales.
10.2 The parties irrevocably agree that the courts of England and Wales will have exclusive jurisdiction to settle any dispute or claim that arises out of or in connection with this legal notice or its subject matter.
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